Within your account, WorkBright offers 3 core forms, the I-9, W-4, and W-9, which are automatically updated as new versions become available. State and federal-mandated forms, such as state tax forms and labor law postings, are not automatically included in your WorkBright account, but they can be with our Compliance Plus add-on.
This automation eliminates the need for manual form collection and ensures that all state-required forms are proactively updated, saving time and reducing errors.
With Compliance Plus, these forms are regularly monitored and updated by our team, ensuring you remain effortlessly compliant in this area and freeing up your time to focus on higher-value tasks.
What is Compliance Plus?
Compliance Plus is an optional enhancement to WorkBright’s existing federal form compliance features. With Compliance Plus, you can extend the same level of automated compliance management to state-mandated onboarding forms and labor law posters.
While WorkBright already updates federal forms like the I-9 and W-4, Compliance Plus goes further by covering state-specific requirements across all 50 states. This comprehensive solution ensures your onboarding process is 100% compliant from start to finish, regardless of where you’re hiring.
For example, North Dakota uses the federal W-4 form for state tax purposes, while also offering specific forms like the NDW-M (Military Spouse Withholding Exemption) and NDW-R (Withholding Exemption for MN & MT Residents).
Who is Compliance Plus for?
While we think the added layer of compliance and time saved is a great value-add for all customers, some customers may benefit especially from this feature.
Multi-State Employers
Compliance with each state’s unique requirements without manual tracking and updating.
Compliance-Focused Organizations
An extra layer of assurance for highly regulated industries or those with strict compliance standards.
Resource-Constrained HR Teams
Free up time to focus on higher-value tasks like employee engagement and talent acquisition.
Growing Businesses
Scalability to ensure compliance and efficiency as your organization expands and hiring needs evolve.
Automation: Eliminates the need for manual form collection and updates.
Proactive Updates: Ensures that all state-required forms, including tax forms and posters, are up to date.
Ease of Use: Simplifies the onboarding process for both employers and employees by providing a centralized system for compliance management.
How often are updates made?
WorkBright monitors for monthly form updates. If an update is available, it will be promptly coded and added to your account.
Will I be notified when changes are made?
Yes, our Client Enablement team will notify you when updates to forms have been made. The team will include the next steps for you to communicate to your staff.
How is this implemented?
After you contact us to implement Compliance Plus, we will send you an intake form to specify which states you need added to your account. You can also opt out of labor law postings if desired and only include State Tax Forms. With the intake form, you can indicate which states you would like added to your account. If a required state tax form is not available in the system, you can submit a Custom Form Request to have it added. Once added, WorkBright will maintain these forms to ensure compliance with state regulations.
Once we receive your intake form, we will add the forms for the requested state(s) to your account.
Labor law postings are packaged by state and updated by WorkBright, ensuring each state’s requirements are met and kept up to date.
Any time your employees log into their WorkBright portal and click on these postings, they will see the most up-to-date version of the form. Labor Law Posters can also be accessed within a document labeled "Compliance Plus." For further guidance, refer to the FAQ section on accessing Labor Law Posters.
Do my employees need to do anything?
Nope! They’ll just need to log in and acknowledge or complete any forms that you’ve assigned to them, just like other WorkBright forms.
Your employees will always see the most up-to-date versions of labor law posters. They will only need to acknowledge the form the first time; from then on, they will automatically see any updates.
What is the cost for this feature?
For Onboarding Customers with a Premium package, this feature is included! For Onboarding Customers with the growth package, this would be an add-on. It is also available as an add-on for our Standalone I9 customers with Growth or Premium packages. If you aren’t sure which package you have, or you’d like more information on adding this to your account, you can reach out to your account manager directly or email us at [email protected].
How does WorkBright handle state tax forms?
WorkBright provides preconfigured state tax forms, including equivalents to federal W-4 forms and other state-specific forms. These forms are maintained by WorkBright once added to your subdomain, ensuring they stay up to date with any regulatory changes. If a required form is unavailable, you can request its addition via a Custom Form Request.
FAQs on State Tax Forms
Why is a W-4 form used instead of a state-specific form? Some states, such as North Dakota, use the federal W-4 for state tax purposes.
What should I do if a required state tax form is not available? Submit a Custom Form Request or contact the forms team to add the form to your subdomain.
How can I find and view Labor Law Posters in WorkBright?
Overview
Labor Law Posters in WorkBright are conveniently located within a document titled "Compliance Plus." These posters are available as state-specific packets and include company-specific details. The following guide explains where to find these posters and how to access them in your WorkBright account.
Steps to Access Labor Law Posters
Log in to your WorkBright account.
Locate the "Compliance Plus" document.
This document contains all state-specific Labor Law Posters.
Select the required state.
Hover over the state name within the Compliance Plus document.
Click on the state to view its corresponding poster packet.
View or download the poster packet.
The packet includes all relevant Labor Law Posters for the state you selected, along with company-specific details.
These instructions provide quick and easy access to the required Labor Law Posters to ensure compliance. For further assistance, contact your WorkBright administrator.
More information on Compliance Plus can be found here. For steps to access Labor Law Posters, see the "How can I find and view Labor Law Posters in WorkBright?" section above.