Seamlessly audit & migrate your historic I-9s
Seamlessly audit & migrate your historic I-9s
Seamlessly migrate from your legacy platform
Automate the migration of your I-9s and supporting documents
Data extraction for easy reporting & auditing
OCR technology to lift data fields from your Form I-9 documents
Audit report to reveal any data errors
Identify any compliance errors with our proprietary audit logic checks
Remediate errors quickly and easily
Request new I-9s through WorkBright’s user-friendly platform
Secure storage with one system of record
Bank-grade security to store all of your employees' sensitive information
A streamlined audit & migration process
Export historic I-9s from your legacy I-9 vendor and import to WorkBright for secure storage & audit access in a single platform.
I-9 Extraction or Secure Transfer
Upload existing I-9s, or WorkBright will build custom RPA technology to export data from your legacy platform.
To initiate the process, you will receive an email with a link to a OneDrive account specifically created for your uploads. Upload all I-9 forms, ensuring each file contains one form per employee.
The Form I-9 should be listed first in the file, and supporting documentation can be included in the same file.
Additionally, use the provided spreadsheet template to list all required details, including the start date, and ensure that the PDF filenames in the spreadsheet exactly match the uploaded file names.
Common Issues and How to Avoid Them
Delays or errors in starting the I-9 audit can occur due to the following reasons:
Mismatch in File Count: The number of I-9s specified in the spreadsheet must exactly match the number of files uploaded.
Filename Discrepancies: The PDF filenames listed in the spreadsheet must exactly match the actual file names in OneDrive.
Missing or Incorrect Fields: Ensure all required fields, such as the start date, are correctly filled. Avoid using incorrect terms like "hire date" instead of "start date."
Improper Spreadsheet Format: The spreadsheet must adhere to the template provided by WorkBright.
Correcting these issues is necessary to avoid delays and ensure the audit process begins smoothly.
OCR Data Extraction
WorkBright will use Optical Character Recognition across historic I-9s to pull data fields for reporting & audit purposes.
Data Audit
If audit services are selected, WorkBright will pull data from historic I-9s and perform an audit to determine errors & guide remediation.
During this time, WorkBright may notify you of any formatting or data issues that need correction. Promptly addressing these issues is essential to allow the audit to proceed without delays.
Profile Creation
WorkBright will create employee profiles in the historical I-9 account.
Migration
WorkBright will import all Form I-9s, data & supporting documentation to the employee profiles.
Automated Error Checks
I-9 data fields processed through I-9 Audit Engine to reveal the most common I-9 errors and guide a remediation plan.
Timeframes
| Small Batch <10k | Medium Batch 10k-30k | Large Batch 30k+ |
Export & Employee Creation Custom RPA developed All employees exported from old system OCR of employee data | ~1 week | ~2 weeks | ~3 weeks |
Audit (optional) & Document Import If Auditing,I-9s will be ran through the audit engine WB employee accounts created Import of employee data and files | ~ 2 weeks | ~ 3 weeks | ~4+ weeks |
Total Duration | ~3 weeks | ~5 weeks | ~7+ weeks |
What You Can Expect
After providing your Form I-9s and supporting documents to a secure file-sharing location, WorkBright will run your I-9s through our Audit Engine and provide you with the following:
An import of all historic I-9s (as PDF and reportable data fields) into WorkBright for secure storage, unified reporting, and remediation
A detailed analysis that provides your level of risk across each error check and associated I-9s
A remediation guide with information on how to report on and resolve each error
Access to your WorkBright account for detailed I-9 reporting and remediation
An introduction to our trusted Immigration Law experts (if desired)
Why audit, why now
Whether you’ve been using another system or completing Form I-9s in-house, it’s important to protect yourself with regular internal audits to correct errors before it’s too late.
Fines range from $281 to $2,789 per I-9 violation.
Studies suggest that 50%-70% of I-9 forms contain errors that could be considered finable.
Audits and raids are expected to increase under the new Administration.
ICE enforcement of I-9 Compliance was at an all-time high 2016 to 2020.
Reach out to [email protected] to learn more.